POSITION PURPOSE

The Finance & Administrative Officer is responsible for managing Jeme Technologies' financial operations and administrative functions to ensure regulatory compliance, accurate financial reporting, and efficient business operations. This dual-role position requires a detail-oriented professional who can balance financial management responsibilities with administrative support for business growth initiatives, particularly in supporting sales activities and ensuring statutory compliance for the company's operations in Ghana.

CORE RESPONSIBILITIES

1. Financial Management & Reporting

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management reports
• Maintain comprehensive financial records in compliance with Ghana Financial Reporting Standards and applicable regulations
• Conduct financial analysis and provide insights to support strategic decision-making
• Monitor cash flow, budget performance, and financial metrics
• Prepare management reports highlighting key financial performance indicators, variances, and trends
• Ensure proper documentation and filing of all financial transactions

2. Accounting Operations

• Process accounts payable and accounts receivable transactions
• Perform monthly bank reconciliations and resolve discrepancies promptly
• Follow up on outstanding invoices and manage collections effectively
• Reconcile accounts with regulatory agencies (GRA, SSNIT, NHIA, etc.)
• Maintain fixed asset register and depreciation schedules
• Manage petty cash and expense reimbursements
• Process payroll in collaboration with Human Resources department

3. Auditing & Compliance

• Support internal and external audit processes by providing required documentation and explanations
• Ensure compliance with Ghana Revenue Authority (GRA) tax regulations, including corporate income tax, VAT, and withholding taxes
• Maintain current knowledge of financial regulations and principles applicable to corporate entities in Ghana
• Prepare and submit statutory filings and returns within prescribed deadlines
• Ensure adherence to financial policies, procedures, and internal controls
• Coordinate with external auditors and provide necessary support during audit engagements

4. Tax Management

• Prepare monthly VAT returns and ensure timely filing with GRA
• Calculate and remit corporate income tax installments accurately
• Manage withholding tax calculations and remittances for all applicable transactions
• Maintain comprehensive tax records and correspondence with GRA
• Stay updated on changes to Ghana tax laws and regulations affecting corporate entities
• Advise management on tax implications of business decisions and transactions
• Ensure timely resolution of any tax queries or assessments from GRA

5. Administrative Responsibilities

• Business Registration Support: Register Jeme Technologies with relevant agencies as requested by the sales team for client requirements (e.g., EPA, FDA, industry-specific registrations)
• Statutory Compliance Management: Liaise with regulatory bodies to ensure all statutory documents are current and compliant (RGD, GRA, SSNIT, NHIA)
• Corporate Document Management: Maintain organized filing systems for corporate documents, contracts, licenses, and regulatory correspondence
• Meeting and Event Support: Attend business meetings, regulatory engagements, and industry events as required
• Vendor Management: Coordinate with external service providers including auditors, lawyers, and tax consultants

6. Systems & Technology

• Utilize accounting software proficiently (QuickBooks, Sage, Tally, etc.)
• Demonstrate advanced Microsoft Excel skills for financial modeling, analysis, and reporting
• Maintain accurate and up-to-date data in financial management systems
• Recommend and implement process improvements through technology adoption
• Ensure proper backup and security of financial data

7. Ad Hoc Responsibilities

• Support special projects and strategic initiatives as assigned by management
• Assist in preparation of business proposals and tender documentation with financial components
• Coordinate with sales team on client financial requirements and documentation needs
• Provide financial input for strategic planning and business development activities
• Perform other duties as reasonably assigned to support overall business operations

PERFORMANCE METRICS & KPIs

Performance will be evaluated based on the following quantifiable metrics:

QUALIFICATIONS & REQUIREMENTS

Educational Background

• Bachelor's degree (BSc) in Accounting, Finance, Business Administration, or related field (minimum Second Class Lower division)
• Professional accounting certifications (ACCA, CPA, ICA Ghana, CIMA) are highly advantageous but not mandatory
• Ongoing pursuit of professional qualifications will be considered favorably

Experience Requirements

• Minimum 3 years of progressive accounting and finance experience, preferably in a technology, consulting, or service-based organization
• Proven experience in financial reporting, tax compliance, and statutory filings in Ghana
• Hands-on experience with business registrations and regulatory compliance in Ghana
• Prior exposure to startup or SME environments is an advantage

Technical Knowledge & Skills

• Strong understanding of Ghana Financial Reporting Standards
• Comprehensive knowledge of Ghana tax regulations (corporate income tax, VAT, withholding tax)
• Familiarity with GRA, RGD, SSNIT, and NHIA procedures and requirements
• Proficiency in accounting software (QuickBooks, Sage, Tally, or equivalent)
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, financial formulas)

Core Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent analytical and problem-solving abilities
• Clear communication and presentation skills
• Ability to work independently and as part of a team
• High integrity and commitment to confidentiality
• Proactive and adaptable to changing priorities

COMPENSATION & BENEFITS

• Competitive salary commensurate with experience and qualifications